Jobs

Thank you for your interest in The Studio Museum in Harlem. Current available positions:

Associate, Development Administration

Membership Coordinator

Office Assistant, Director's Office

Project Archivist

Special Events Associate

Associate, Development Administration



The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Associate, Development Administration is responsible for a range of administrative and departmental operational tasks designed to facilitate the efficient operation of the department, including senior level administrative support for the Director of Institutional Advancement as well as coordination and management of the department's human resources and financial accounting processes.

Responsibilities:

Administrative support for the Director of Institutional Advancement to include general administrative support, calendar management, meeting coordination, travel arrangements, distribution of email, answering phones, drafting routine correspondences and assistance with meeting preparation

Monitor, track and reconcile monthly departmental budgets and review and submit department payment requests

Assist with developing and monitoring budgeting processes in conjunction with Finance

Submit expense reports and manage credit card account reconciliation for the department

Manage the department's human resources needs, including payroll, onboarding and transition of new or departing staff, consultants' contracts, coordination of professional development opportunities for team members and departmental meetings and retreats

Refine the digital and paper retention policies and compliances

Review and evaluate historic and archival materials

Work on strategic planning to improve upon the department's operational processes in compliance with the organization's policies and procedures

Ongoing organization and maintenance of physical and digital files

Help maintain departmental PCI compliance and filings with Better Business Bureau, GuideStar and other standard charities registrations

Other duties as needed

Qualifications:

Bachelor's degree required

A minimum of three years' experience providing support at a high level

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite and Raiser's Edge

Knowledge of standard office administrative practices and procedure

Exceptional organizational and planning skills with attention to detail

Excellent communication and interpersonal skills

Ability to meet deadlines and manage multiple projects simultaneously

High level of accountability, discretion and responsibility in safeguarding confidential information

Please forward application materials in one PDF to: {{{mre*dvvrf*ghy*[email protected]*ruj}}}

Salary commensurate with experience, skills and knowledge.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Membership Coordinator



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. In celebration of its 50th anniversary in 2018, the Museum has bolstered its programming and fundraising to honor the occasion and is actively working on the institution's vital next chapter, which includes utilizing community spaces and resources through the inHarlem initiative, as the Studio Museum awaits its new home being built on its current site.

The Membership Coordinator is responsible for the day-to-day management of the Museum's General Membership Program, corporate membership, annual fund, and gift processing.

Key Responsibilities

Membership and Annual Fund

Coordinate the membership program, which includes stewarding current members through the activation of benefits and personal outreach and overseeing the retention and acquisition of members;

Execute all membership mailings including renewals, acquisitions and acknowledgments;

In collaboration with the Communications Department, produce electronic communications to members (e-newsletters), membership content for Studio magazine (the Museum's award-winning semi-annual publication), and provide web content as-needed;

Monitor, interpret and report on membership data to the Development team on an ongoing basis;

Maintain accurate membership and donor rolls;

Coordinate and plan member events, oversee outreach to members for Museum openings and other happenings;

Develop strategic plans for two to four Annual Fund appeals annually, with at least one in the fall and another in the spring, in collaboration with the Associate Director of Development and Director of Institutional Advancement;

Execute Annual Fund campaigns, which involves working with outside vendors to facilitate printing and mailing of Annual Fund letters, targeted in-house mailings and electronic solicitations;

Utilize Raiser's Edge Import, Export and Mail modules to prepare acknowledgment letters and print membership cards;

Manage the department's stock of direct mail supplies and postage needs, including stationery, live stamps/postage meter, brochures, courtesy reply business envelopes and account;

Discretely handle proprietary, sensitive and confidential information as it relates to Museum donors and their contributions;

Work with Associate Director of Development, Director of Institutional Advancement, and consultants to develop strategies for both sustaining and growing the membership program as the Studio Museum implements its inHarlem program and plans for the new building opening.

Requirements

The successful candidate will be a highly organized, self-motivated, detail-oriented, creative, professional, discreet and able to manage multiple projects under tight deadlines. The candidate must possess exceptional interpersonal skills and an ability to work collaboratively with all levels of staff, volunteers and prospective donors. This is an exceptional opportunity for a fundraising professional who is looking to grow in their career during a historically significant moment for a major cultural institution.

Bachelor's degree is required. Three to five years relevant fundraising experience

Dedication to quality control and ownership of job responsibilities

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (PowerPoint, Excel, and Word) and Raiser's Edge

Good typing skills, attention to detail, able to work independently and as a team

Professional museum experience and/or a sincere interest in arts and culture a plus

Available to work events on evenings and weekends as needed

Salary Range: Salary will be commensurate with experience, skills and knowledge.

To apply: Please email cover letter, resume and writing sample in one PDF to: {{{mre*phpehuvkls*[email protected]*ruj}}}.

Please place “Membership Coordinator” in the subject line.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Office Assistant, Director's Office



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

Working closely with the Chief of Staff and Executive Coordinator to the Director, the Office Assistant, Director's Office, will assist in the daily coordination and execution of clerical tasks in the Director's Office. The Office Assistant, Director's Office will be responsible for handling incoming phone calls and other communications, scheduling meetings with both internal and external clients, coordinating travel, greeting visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties as required. This position will also require research and writing related to the Museum's mission and program.

The position requires a candidate equipped to manage multiple projects simultaneously; work on projects both independently and under supervision with attention to detail; and the ability to write clearly and persuasively.

A strong background in writing, preferably related to artists of African descent, is necessary.

The candidate must be comfortable working in a collaborative and culturally diverse setting and possess the openness, flexibility and diplomacy required to work with every department across the Museum. Exceptional speaking, writing and research abilities are required.

Responsibilities:

Handling incoming calls and other communications as needed

Managing department files

Preparation of presentation materials for the Director and Chief Curator

Greeting clients and visitors as needed

Updating paperwork, maintaining documents and word processing

Creating, maintaining, and entering information into databases

Manage and facilitate phone, email and mail communication as directed by the Chief of Staff and Executive Coordinator to the Director

Assist in the coordination of extensive travel and outside activities

Assist in the coordination of meetings and communications

Maintain meticulous paper and electronic files

Work closely with and assist in the supervision of departmental interns

Work collaboratively across multiple departments, including the Director's Office, the Registrar, Communications, Community Engagement and Public Programs, Education, Development, Finance and Human Resources, and Information Technology

Other duties as assigned

Qualifications:

Bachelor's degree

At least 2 years of administrative experience

Excellent written and verbal communication skills

Excellent organizational and analytical skills; experience with administrative and clerical duties

Excellent computer skills, particularly MS platforms, including Word, Outlook and Excel, Raiser's Edge experience a plus

Strong interpersonal skills, ability to work well with others

Familiarity with New York art and culture communities; research background related to artists of African descent.

Application Materials:

Cover letter that summarizes the applicant's most relevant work experience and educational background

Resume

One writing sample, 1-2 pages

The names, titles and contact information of three professional references able to speak to the candidate's skills, experience, character and commitment

Please forward application materials in one PDF to: {{{mre*riilfh*[email protected]*ruj}}}.

The subject line of this email should include the applicant's name and the position for which they are applying (e.g. “Applicant's Name—Office Assistant, Director's Office”).

Salary commensurate with experience, skills and knowledge.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Project Archivist



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally, and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum has earned a reputation as a leader in the contemporary arts arena and is internationally known for its catalytic role in promoting the work of artists of African descent.

Reporting to the Studio Museum's Registrar and working in close collaboration with the Lead Consulting Archivist, the Project Archivist will coordinate the processing of The Studio Museum in Harlem's estimated 850 cubic feet of institutional records and create an Encoded Archival Description (EAD) finding aid. The Project Archivist will work in consultation with the Consulting Archivist to define and follow processing standards and plans, create standardized descriptions, and ensure consistency and quality for the overall project.

Responsibilities:

Coordinate the appraisal, arrangement, and description of a large, complex, multi-format manuscript collection

Manage and create descriptive and structural metadata following archival metadata standards

Work closely with the Archives Fellow(s), who will assist the Project Archivist in a project related capacity

Collaborate with Registrar (and relevant departments) to define and develop the archive's role in all database and digital asset management systems

Evaluate needs and participate in the selection process of new digital asset management system

Participate in the evolving role of the current collection management system, The Museum System

Respond to reference requests from Studio Museum staff

Supervise Archives Intern(s)

Qualifications

MLS or MLIS, or MA in Art History/Museum Studies with archives certification

At least two consecutive years of post-MLS/MLIS experience processing large-scale collections and managing work flow and related timelines and budgets

Familiarity with different DAMS and/or similar type Digital Asset Management Software

Demonstrated knowledge working with collections of contemporary art

Previous supervisory experience and project management skills

Established understanding and knowledge of the principles of archival appraisal, survey, arrangement, description and preservation

Direct experience with processing collections and creating EAD finding aids

Consistent accuracy and attention to detail with a high level of productivity

Expertise in the use of a broad range of information systems, services and databases relevant to archives and special collections

Effective written and oral communication and interpersonal skills

Familiarity with digitization initiatives

Team orientated individual, with a focus on flexibility, versatility, and an ability to work both independently and collaboratively

Must be able to lift up to 40 pounds, climb a ladder, stoop and reach in a variety of physical locations

To apply: Please email cover letter and resume in one PDF to {{{mre*surmhfw*[email protected]*ruj}}}.

Please place “Project Archivist” in the subject line.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Special Events Associate



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. In celebration of its 50th anniversary in 2018, the Museum has bolstered its programming and fundraising to honor the occasion and is actively working on the institution's vital next chapter, which includes utilizing community spaces and resources through the inHarlem initiative, as the Studio Museum awaits its new home being built on its current site.

The successful candidate will be a consummate event administrator who will execute the Museum's two high-profile and highly regarded annual fundraisers which raise approximately $2.5 million each year and are managed in-house. In addition, the role will support multiple and varied Institutional Advancement cultivation and stewardship events, onsite and off, as well as space rentals and internal leadership meetings.

Responsibilites:

The Special Events Associate manages all aspects of the Studio Museum's Fall Gala and Spring Luncheon events and also supports Development with major gift and campaign cultivation events. They handle all administrative event activities, list production, and guest relations for the Gala and Luncheon. They report directly to the Special Events Manager and occasionally support the Deputy Director of Institutional Advancement, Campaign Manager, and Major Gifts Officer for various Development events.

Coordinate annual special events, including the Fall Gala and the Spring Luncheon and other fundraising events as determined by Museum leadership; Support the Special Events Manager with space rentals, corporate events, exhibition openings, and other internal meetings/events. Recruit and manage event volunteers as needed;

Prepare financial summary reports using Raiser's Edge and Excel; manage related budgets; prepare payment requests, donor invoices, etc.;

Customize and export solicitation mailing lists from Raiser's Edge using query/export functions, validate list information and format in Excel;

Implement and execute outreach and solicitation growth strategy into actionable procedural steps and updated protocols; develop and maintain event timelines and task lists;

Create events and manage seating via Social Tables browser interface; oversee and supervise team during Social Tables iPad check-in of guests; reconcile and import attendance into Raiser's Edge;

In coordination with Communications, manage the design, copy and production deadlines for all event collateral including invitations (electronic and hardcopy), program, signage, etc.;

Develop and execute with key staff follow-up communications including thank-you, acknowledgments, cultivation materials, and other collateral;

In coordination with Database administrators, maintain accurate constituent and gift information, update existing contact info and flags; retain gift documentation and related financial backup.

Key Competencies:

Organizational and planning skills; attention to detail

Strong computer proficiency; quick learning ability

Communication skills, ability to work as a team and independently

Professional dress and demeanor

Confidentiality

Requirements:

Bachelor's Degree or 4 years equivalent experience;

Strong computer proficiency with Microsoft Office programs (advanced Excel), database systems (Raiser's Edge preferred) and event management software (Social Tables or Zkipster);

2+ years of event management, event seating experience, database and list management;

Excellent written and verbal communication skills and thorough follow-up;

Superior organizational skills, accuracy and precision in handling timelines and details;

Ability to prioritize and work in a fast-paced environment and to juggle multiple projects;

Some evening/morning/weekends required.

Salary Range: Salary will be commensurate with experience, skills and knowledge.

To apply: Please email cover letter and resume in one PDF to: {{{mre*vsfo*hyhqwv*[email protected]*ruj}}}.

Please place “Special Events Associate” in the subject line.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Internships

Click here to learn about seasonal internship opportunities.

Associate, Development Administration



The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

The Associate, Development Administration is responsible for a range of administrative and departmental operational tasks designed to facilitate the efficient operation of the department, including senior level administrative support for the Director of Institutional Advancement as well as coordination and management of the department's human resources and financial accounting processes.

Responsibilities:

Administrative support for the Director of Institutional Advancement to include general administrative support, calendar management, meeting coordination, travel arrangements, distribution of email, answering phones, drafting routine correspondences and assistance with meeting preparation

Monitor, track and reconcile monthly departmental budgets and review and submit department payment requests

Assist with developing and monitoring budgeting processes in conjunction with Finance

Submit expense reports and manage credit card account reconciliation for the department

Manage the department's human resources needs, including payroll, onboarding and transition of new or departing staff, consultants' contracts, coordination of professional development opportunities for team members and departmental meetings and retreats

Refine the digital and paper retention policies and compliances

Review and evaluate historic and archival materials

Work on strategic planning to improve upon the department's operational processes in compliance with the organization's policies and procedures

Ongoing organization and maintenance of physical and digital files

Help maintain departmental PCI compliance and filings with Better Business Bureau, GuideStar and other standard charities registrations

Other duties as needed

Qualifications:

Bachelor's degree required

A minimum of three years' experience providing support at a high level

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite and Raiser's Edge

Knowledge of standard office administrative practices and procedure

Exceptional organizational and planning skills with attention to detail

Excellent communication and interpersonal skills

Ability to meet deadlines and manage multiple projects simultaneously

High level of accountability, discretion and responsibility in safeguarding confidential information

Please forward application materials in one PDF to: {{{mre*dvvrf*ghy*[email protected]*ruj}}}

Salary commensurate with experience, skills and knowledge.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Membership Coordinator



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. In celebration of its 50th anniversary in 2018, the Museum has bolstered its programming and fundraising to honor the occasion and is actively working on the institution's vital next chapter, which includes utilizing community spaces and resources through the inHarlem initiative, as the Studio Museum awaits its new home being built on its current site.

The Membership Coordinator is responsible for the day-to-day management of the Museum's General Membership Program, corporate membership, annual fund, and gift processing.

Key Responsibilities

Membership and Annual Fund

Coordinate the membership program, which includes stewarding current members through the activation of benefits and personal outreach and overseeing the retention and acquisition of members;

Execute all membership mailings including renewals, acquisitions and acknowledgments;

In collaboration with the Communications Department, produce electronic communications to members (e-newsletters), membership content for Studio magazine (the Museum's award-winning semi-annual publication), and provide web content as-needed;

Monitor, interpret and report on membership data to the Development team on an ongoing basis;

Maintain accurate membership and donor rolls;

Coordinate and plan member events, oversee outreach to members for Museum openings and other happenings;

Develop strategic plans for two to four Annual Fund appeals annually, with at least one in the fall and another in the spring, in collaboration with the Associate Director of Development and Director of Institutional Advancement;

Execute Annual Fund campaigns, which involves working with outside vendors to facilitate printing and mailing of Annual Fund letters, targeted in-house mailings and electronic solicitations;

Utilize Raiser's Edge Import, Export and Mail modules to prepare acknowledgment letters and print membership cards;

Manage the department's stock of direct mail supplies and postage needs, including stationery, live stamps/postage meter, brochures, courtesy reply business envelopes and account;

Discretely handle proprietary, sensitive and confidential information as it relates to Museum donors and their contributions;

Work with Associate Director of Development, Director of Institutional Advancement, and consultants to develop strategies for both sustaining and growing the membership program as the Studio Museum implements its inHarlem program and plans for the new building opening.

Requirements

The successful candidate will be a highly organized, self-motivated, detail-oriented, creative, professional, discreet and able to manage multiple projects under tight deadlines. The candidate must possess exceptional interpersonal skills and an ability to work collaboratively with all levels of staff, volunteers and prospective donors. This is an exceptional opportunity for a fundraising professional who is looking to grow in their career during a historically significant moment for a major cultural institution.

Bachelor's degree is required. Three to five years relevant fundraising experience

Dedication to quality control and ownership of job responsibilities

Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (PowerPoint, Excel, and Word) and Raiser's Edge

Good typing skills, attention to detail, able to work independently and as a team

Professional museum experience and/or a sincere interest in arts and culture a plus

Available to work events on evenings and weekends as needed

Salary Range: Salary will be commensurate with experience, skills and knowledge.

To apply: Please email cover letter, resume and writing sample in one PDF to: {{{mre*phpehuvkls*[email protected]*ruj}}}.

Please place “Membership Coordinator” in the subject line.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Office Assistant, Director's Office



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society.

Working closely with the Chief of Staff and Executive Coordinator to the Director, the Office Assistant, Director's Office, will assist in the daily coordination and execution of clerical tasks in the Director's Office. The Office Assistant, Director's Office will be responsible for handling incoming phone calls and other communications, scheduling meetings with both internal and external clients, coordinating travel, greeting visitors, as well as managing files, updating paperwork and other documents, and performing other general office clerk duties as required. This position will also require research and writing related to the Museum's mission and program.

The position requires a candidate equipped to manage multiple projects simultaneously; work on projects both independently and under supervision with attention to detail; and the ability to write clearly and persuasively.

A strong background in writing, preferably related to artists of African descent, is necessary.

The candidate must be comfortable working in a collaborative and culturally diverse setting and possess the openness, flexibility and diplomacy required to work with every department across the Museum. Exceptional speaking, writing and research abilities are required.

Responsibilities:

Handling incoming calls and other communications as needed

Managing department files

Preparation of presentation materials for the Director and Chief Curator

Greeting clients and visitors as needed

Updating paperwork, maintaining documents and word processing

Creating, maintaining, and entering information into databases

Manage and facilitate phone, email and mail communication as directed by the Chief of Staff and Executive Coordinator to the Director

Assist in the coordination of extensive travel and outside activities

Assist in the coordination of meetings and communications

Maintain meticulous paper and electronic files

Work closely with and assist in the supervision of departmental interns

Work collaboratively across multiple departments, including the Director's Office, the Registrar, Communications, Community Engagement and Public Programs, Education, Development, Finance and Human Resources, and Information Technology

Other duties as assigned

Qualifications:

Bachelor's degree

At least 2 years of administrative experience

Excellent written and verbal communication skills

Excellent organizational and analytical skills; experience with administrative and clerical duties

Excellent computer skills, particularly MS platforms, including Word, Outlook and Excel, Raiser's Edge experience a plus

Strong interpersonal skills, ability to work well with others

Familiarity with New York art and culture communities; research background related to artists of African descent.

Application Materials:

Cover letter that summarizes the applicant's most relevant work experience and educational background

Resume

One writing sample, 1-2 pages

The names, titles and contact information of three professional references able to speak to the candidate's skills, experience, character and commitment

Please forward application materials in one PDF to: {{{mre*riilfh*[email protected]*ruj}}}.

The subject line of this email should include the applicant's name and the position for which they are applying (e.g. “Applicant's Name—Office Assistant, Director's Office”).

Salary commensurate with experience, skills and knowledge.

Please note that while careful consideration will be given to each submission, the Museum will only be able to contact those applicants whose knowledge, skills and work experience best fit the requirements of the position.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Project Archivist



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally, and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum has earned a reputation as a leader in the contemporary arts arena and is internationally known for its catalytic role in promoting the work of artists of African descent.

Reporting to the Studio Museum's Registrar and working in close collaboration with the Lead Consulting Archivist, the Project Archivist will coordinate the processing of The Studio Museum in Harlem's estimated 850 cubic feet of institutional records and create an Encoded Archival Description (EAD) finding aid. The Project Archivist will work in consultation with the Consulting Archivist to define and follow processing standards and plans, create standardized descriptions, and ensure consistency and quality for the overall project.

Responsibilities:

Coordinate the appraisal, arrangement, and description of a large, complex, multi-format manuscript collection

Manage and create descriptive and structural metadata following archival metadata standards

Work closely with the Archives Fellow(s), who will assist the Project Archivist in a project related capacity

Collaborate with Registrar (and relevant departments) to define and develop the archive's role in all database and digital asset management systems

Evaluate needs and participate in the selection process of new digital asset management system

Participate in the evolving role of the current collection management system, The Museum System

Respond to reference requests from Studio Museum staff

Supervise Archives Intern(s)

Qualifications

MLS or MLIS, or MA in Art History/Museum Studies with archives certification

At least two consecutive years of post-MLS/MLIS experience processing large-scale collections and managing work flow and related timelines and budgets

Familiarity with different DAMS and/or similar type Digital Asset Management Software

Demonstrated knowledge working with collections of contemporary art

Previous supervisory experience and project management skills

Established understanding and knowledge of the principles of archival appraisal, survey, arrangement, description and preservation

Direct experience with processing collections and creating EAD finding aids

Consistent accuracy and attention to detail with a high level of productivity

Expertise in the use of a broad range of information systems, services and databases relevant to archives and special collections

Effective written and oral communication and interpersonal skills

Familiarity with digitization initiatives

Team orientated individual, with a focus on flexibility, versatility, and an ability to work both independently and collaboratively

Must be able to lift up to 40 pounds, climb a ladder, stoop and reach in a variety of physical locations

To apply: Please email cover letter and resume in one PDF to {{{mre*surmhfw*[email protected]*ruj}}}.

Please place “Project Archivist” in the subject line.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Special Events Associate



The Studio Museum in Harlem is the nexus for artists of African descent locally, nationally and internationally and for work that has been inspired and influenced by black culture. It is a site for the dynamic exchange of ideas about art and society. The Studio Museum in Harlem was founded in 1968 by a diverse group of artists, community activists and philanthropists who envisioned a new kind of museum that not only displays artwork but also supports artists and arts education. In celebration of its 50th anniversary in 2018, the Museum has bolstered its programming and fundraising to honor the occasion and is actively working on the institution's vital next chapter, which includes utilizing community spaces and resources through the inHarlem initiative, as the Studio Museum awaits its new home being built on its current site.

The successful candidate will be a consummate event administrator who will execute the Museum's two high-profile and highly regarded annual fundraisers which raise approximately $2.5 million each year and are managed in-house. In addition, the role will support multiple and varied Institutional Advancement cultivation and stewardship events, onsite and off, as well as space rentals and internal leadership meetings.

Responsibilites:

The Special Events Associate manages all aspects of the Studio Museum's Fall Gala and Spring Luncheon events and also supports Development with major gift and campaign cultivation events. They handle all administrative event activities, list production, and guest relations for the Gala and Luncheon. They report directly to the Special Events Manager and occasionally support the Deputy Director of Institutional Advancement, Campaign Manager, and Major Gifts Officer for various Development events.

Coordinate annual special events, including the Fall Gala and the Spring Luncheon and other fundraising events as determined by Museum leadership; Support the Special Events Manager with space rentals, corporate events, exhibition openings, and other internal meetings/events. Recruit and manage event volunteers as needed;

Prepare financial summary reports using Raiser's Edge and Excel; manage related budgets; prepare payment requests, donor invoices, etc.;

Customize and export solicitation mailing lists from Raiser's Edge using query/export functions, validate list information and format in Excel;

Implement and execute outreach and solicitation growth strategy into actionable procedural steps and updated protocols; develop and maintain event timelines and task lists;

Create events and manage seating via Social Tables browser interface; oversee and supervise team during Social Tables iPad check-in of guests; reconcile and import attendance into Raiser's Edge;

In coordination with Communications, manage the design, copy and production deadlines for all event collateral including invitations (electronic and hardcopy), program, signage, etc.;

Develop and execute with key staff follow-up communications including thank-you, acknowledgments, cultivation materials, and other collateral;

In coordination with Database administrators, maintain accurate constituent and gift information, update existing contact info and flags; retain gift documentation and related financial backup.

Key Competencies:

Organizational and planning skills; attention to detail

Strong computer proficiency; quick learning ability

Communication skills, ability to work as a team and independently

Professional dress and demeanor

Confidentiality

Requirements:

Bachelor's Degree or 4 years equivalent experience;

Strong computer proficiency with Microsoft Office programs (advanced Excel), database systems (Raiser's Edge preferred) and event management software (Social Tables or Zkipster);

2+ years of event management, event seating experience, database and list management;

Excellent written and verbal communication skills and thorough follow-up;

Superior organizational skills, accuracy and precision in handling timelines and details;

Ability to prioritize and work in a fast-paced environment and to juggle multiple projects;

Some evening/morning/weekends required.

Salary Range: Salary will be commensurate with experience, skills and knowledge.

To apply: Please email cover letter and resume in one PDF to: {{{mre*vsfo*hyhqwv*[email protected]*ruj}}}.

Please place “Special Events Associate” in the subject line.

No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Internships (Jobs page)

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Internships

Click here to learn about seasonal internship opportunities.

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