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Jobs

Designer

The Designer is responsible for the coordination and production of a variety of outputs across the Studio Museum’s print and digital communication channels. A key stakeholder to shaping and maintaining the Museum’s brand and visual identity, they work with the Communications team and internal stakeholders to identify needs and requirements for production of accurate, attractive, and strategic print and materials projects.

Essential Job Duties and Responsibilities  

  • Provide design quality control and ensure consistency of visual brand across print and digital materials.
  • Produce print and digital collateral including, but not limited to, exhibition title treatments, wall text, brochures, flyers, invitations, media kits, web and social graphics, and marketing materials.
  • Work to develop and refine internal design workflows.
  • Collaborate with contracted designers to create and update digital and print collateral, including signage, invitations, brochures, and advertisements.
  • Work to develop and implement updated branding in conjunction with the Museum’s new building project
  • Cultivate and maintain vendor relationships with printers, graphic designers, etc., for creative project needs.
  • In collaboration with the Communications team, support work with and liase with contracted video producers.
  • Perform other duties as needed in a fast-paced, rapidly-changing department.

 

Experience

  • BA / BFA in design or digital media
  • at least 1 year related experience, ideally in a cultural institution
  • Proficient in Adobe Creative Suite, especially Illustrator, InDesign, and Photoshop.
  • Experience with typesetting and publication layout.
  • Animation, video editing, and illustration skills a plus.

 

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

 

Application

The position is open until filled. Send resume, cover letter and portfolio containing 8-10 examples of graphic design work to jobs@studiomuseum.org. Please include “Designer” in the subject line of your email. No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

 

Registrar, Exhibitions

The Studio Museum in Harlem has entered an unprecedented and exciting time of growth and change as it prepares for its new home on 125th Street. In this moment, the Museum is actively looking to expand its support staff, specifically a Registrar dedicated to facilitating the robust exhibition program. Working closely with the Associate Curator, Exhibitions; the Assistant Curator and Exhibition Coordinator; the Curatorial Assistant, Exhibitions; the existing Registrar; and the Senior Art Preparator, this individual will support all aspects of both an internal and external exhibition schedule.

Essential Job Duties and Responsibilities             

  • Arrange, track, and oversee all aspects of fine art packing and shipping of loans to and from the museum and/or offsite locations for exhibition and temporary loan, including arrangements for framing and conservation. 
  • Collaborate closely with senior art preparator, art handling crew, and Exhibition Coordinator to coordinate and implement installation and de-installation programs. 
  • Work with Museum art technicians to professionally handle, pack and unpack, transport, store, install, and de-install artwork of all types according to museum standards. 
  • Develop exhibition budgets, negotiate costs with vendors, manage general operating registrar budgets, and re-forecast budgets through duration of projects.
  • Prepare and organize documentation associated with art movement for exhibitions including but not limited to lender and agent correspondence, customs documents, loan agreements, bills of lading, indemnity applications, immunity from seizure applications, exhibition insurance, and conservation treatment schedules.
  • Receive art shipments and assist with installations, often at off-site locations and occasionally on nights and weekends.
  • Work closely with the appropriate personnel within various departments to coordinate exhibition-related logistics.
  • Create and maintain relevant records in The Museum System (TMS), including exhibitions, loans, and inventory list of empty crates on site and at off-site storage.
  • Collaborate with and contribute positive support to the Collections and Exhibitions team.
  • Make courier arrangements and schedules for temporary exhibitions and when needed, courier artworks both nationally and internationally, acting as a representative for the Museum. 
  • Other duties as assigned.

 

Experience

  • Bachelor’s degree with focus in art history, museum studies, and/or related field.
  • Minimum three years of art museum registration experience.
  • Knowledge of museum standards and practices of registration, art handling, conservation, and collections storage requirements and procedures. 
  • Keen attention to organization and detail and strong communication skills, both oral and written.
  • Thorough knowledge and efficient mastery of software and databases including The Museum System, NetX, Microsoft Office, and Adobe Photoshop.
  • Skill and awareness concerning the sensitive handling of works of art, including current best practices in packing, crating, and transportation of objects.
  • Ability to prioritize and work calmly under pressure.
  • Ability to travel and work some nights and weekends as needed.

 

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

 

Application

The position is open until filled. Please submit a cover letter, resume, and two writing samples to jobs@studiomuseum.org. Include “Registrar, Exhibitions” in the subject line of your email. No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Executive Assistant, Deputy Director, Finance and Operations

The Executive Assistant is responsible for providing a range of administrative support to the Deputy Director, Finance and Operations (DDFO). The Executive Assistant is a vital member of the Deputy Director’s Office as they manage the DDFO schedule, support fiscal operations, and liaise with other departments on projects, particularly those related to the construction of Studio Museum’s new building, and Institutional Planning initiatives. 

Essential Job Duties and Responsibilities

  • Management of DDFO calendars (and others as requested).
  • Booking of travel and professional development activities for DDFO.
  • Reviewing of DDFO mail/incoming correspondence, sorting, and filing as required.
  • Providing reminders regarding upcoming meetings, events or anything requiring a collective action from the executive team and/or other team members.
  • Prepare correspondence and communications.
  • Complete research projects as required; analyze and assemble data for report preparation.
  • Provide assistance with mailings, correspondence, inquiries and other tasks regarding major donors and endowments.
  • Serves as a member of the project team, responsible for managing the internal building project timeline, and coordinating with external contractors.
  • Coordinate the Institutional Planning process with various staff and consultants.
  • Prepare board committee reports and presentations.
  • Maintain filing system and overall confidentiality levels associated with performing duties as assigned.
  • Miscellaneous administrative support as required (eg. Letters, presentations, correspondence, meeting preparation).
  • Taking of minutes at Board/Committee (committee meetings as required) meetings and completion of draft minutes within specified timelines.
  • Tracking of attendance, quorum, agenda item requests in accordance with established processes.
  • Organize corporate meetings; orchestrating conference calls, preparing presentations, catering requests and minute taking.
  • Other duties as assigned.

Experience

  • Three to five years’ experience as an executive assistant.
  • One to three years’ experience in an office support role, preferably at a coordinator or equivalent level.
  • Post-secondary education in a related field is an asset.
  • Understanding of working with senior management, senior volunteers (Boards and/or Committees).
  • Strong attention to detail, accuracy and efficient organizer.
  • Excellent ability to communicate both verbally and in writing.
  • Excellent ability to build relationships with all staff.
  • Ability to discreetly handle sensitive and confidential information.
  • Ability to provide high level, priority management and calendar management support to executive management.

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

Application

The position is open until filled. Please submit a cover letter, resume and two writing samples to jobs@studiomuseum.org. Include “Executive Assistant, Deputy Director, Finance and Operations” in the subject line of your email. No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

Production Assistant, Public Programs & Community Engagement

The Museum is seeking a highly motivated, energetic arts professional to be responsible for the day-to-day operations of the Public Programs & Community Engagement Department. Under the supervision of the Director and Senior Coordinator, the Production Assistant will provide daily administrative and coordination support related to producing the Museum’s adult public programs and community engagement initiatives including artist talks, panel discussions, thematic tours, hands-on workshops, community events, film screenings and literary events.

Essential Job Duties and Responsibilities  

  • General Administration responsibilities include:
    • Regularly updating the department’s data and information logs to reflect accurate attendance numbers, expenses, contact information and year-end reports, etc.
    • Maintaining and updating the team calendar, coordinating on and off-site meetings
    • Producing meeting agendas and materials where appropriate
    • Collaborating with other Museum departments and supporting the Senior Coordinator in enacting administrative workflows such as production checklists, work orders, Communications support requests, walkthroughs and run-of-shows
    • Ensuring that internal production deadlines are met
    • Supporting the dissemination of promotional materials across social  platforms
    • Conducting ongoing research and fieldwork in areas where the department is looking to grow
    • Liaising between finance and program partners to coordinate participant contracts and forms
    • Other duties as assigned

 

  • Program Coordination responsibilities include:
    • Welcoming visitors and serving as the face of the department during program and event check-in
    • Working closely with Visitor Services, Security, Education, and other departments to ensure that the visitor experience runs smoothly during programs and events
    • Assisting in the implementation of the run-of-show for programs, events and activities on time, with a high standard of excellence
    • Assisting with setup and breakdown before and after programs
    • Distributing program evaluations for participants, visitors and facilitators

 

Experience

  • BA in Arts Administration, Museum Studies or Public/Urban Policy, or an equivalent combination of experience in a related field

 

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

 

Application

Send resume and cover letter to jobs@studiomuseum.org.  In the email header include Applicant for Production Assistant.  No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

 

 

Executive Assistant, Director’s Office

The Executive Assistant, Director’s Office, provides high-level administrative support to the Director and Chief Curator and ensures the efficient administrative operations of the department. Given the nature of the position, discretion and a commitment to maintaining confidentiality is of paramount importance.

Essential Job Duties and Responsibilities

  • Oversee the calendar, schedule appointments and prioritize meeting requests for the Director and Chief Curator.
  • Draft written correspondence as directed by the Director and Chief Curator, primarily, and the Chief of Staff, secondarily.
  • Coordinate extensive travel and outside activities of Director and Chief Curator.
  • Preparation of reports and presentations on the Museum’s mission and institutional history.
  • Maintain the department’s contacts database.
  • Assist with preparation for meetings of the Board of Trustees.
  • Maintain meticulous paper and electronic files.
  • Assist with general organization and upkeep of office space.
  • Work collaboratively across multiple departments.
  • Other duties as assigned.

 

Experience

  • The Museum seeks to attract candidates with both traditional and non-traditional professional experiences. Bachelor’s degree, preferably in Africana Studies, Arts Administration, Art History, Museum Studies, or a related field. Those with significant work experience and certifications will also be considered.
  • 3 years previous high-level administrative experience.
  • Demonstrated excellence in written and verbal communication.
  • Excellent organizational and analytical skills; experience with administrative and clerical duties.
  • Excellent computer skills, particularly MS platforms, including Word, Outlook and Excel.
  • Strong interpersonal skills, ability to work well with others as part of a team
  • Familiarity with New York art and cultural communities
  • Research background related to artists of African descent

 

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

 

Application

The position is open until filled. Send resume, cover letter and two writing samples to jobs@studiomuseum.org please include “Executive Assistant, Director’s Office” in the subject line of your email.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.

 

 

Corporate Membership and Partnerships Associate

The Corporate Membership and Partnerships Associate will have the unique opportunity to contribute in all the areas of marketing, membership, and corporate sponsorships for the Museum. This is an excellent opportunity to learn, develop business associations, and help build up a corporate sponsorship program, maximizing the Museum’s relationship and partnership opportunities with philanthropic minded companies; and rebuild what will be the founding corporate membership program in the Museum’s new building.

Essential Job Duties and Responsibilities  

  • Conduct research on prospective corporate sponsors/partners and assist in the development of partnership strategy and presentations;
  • Assist with the development of cultivation and solicitation materials for corporate support, including but not limited to preparing pitch strategies and presentations for prospective sponsors, reporting and stewardship;
  • In dialogue with the exhibition and program teams, assist in the customization of  partnership programs for potential sponsors across multiple industries that align with the Museum’s mission;
  • Work with the Associate Director to formalize the sponsorship program, establishing guidelines and principles as well as standard operating procedures to be the framework for creative and innovative partnerships; sponsorships, cause marketing, work place giving, or in-kind programs
  • Keep current with the Museum’s exhibitions, programs, and calendar, as well as be able to connect with and express the institution’s core values to prospects;
  • With the Associate Director assist in managing existing and prospective sponsor relations, including activation, hosting, or reengagement;
  • Input sponsorship and development data into and maintain Raider’s Edge database; tracking sponsorships, moves management strategies, gifts, histories, and profiles.
  • Manage and execute sponsor activations and private events;
  • Assist with the development and implementation of strategies to grow corporate membership and rentals;
  • With the Associate Director, create a multiyear business plan and strategy to relaunch the corporate membership program, in advance of the Museum’s reopening; prepare progress and summary reports for senior staff.
  • Other duties as assigned

 

Experience

  • Bachelor’s Degree preferred
  • At least 3 years’ experience in corporate sponsorship and activation, account management, client services, experiential marketing, non-profit fundraising, and/or strategic partnerships. 
  • The successful candidate will possess exception organization skills, along with the ability to multi-task, meet deadlines and work as part of a team. They will be highly accountable and often responsible for safeguarding confidential information.

 

Salary

Salary is commensurate with experience within the guidelines of a small not-for-profit. Competitive benefits package is provided, including medical, dental, life and long-term disability insurance, retirement account, and substantial vacation.

Application

The position is open until filled. Send resume, cover letter and two writing samples to jobs@studiomuseum.org please include “Corporate Membership and Partnerships Associate” in the subject line of your email. No phone calls or faxes, please.

The Studio Museum in Harlem is an equal opportunity employer and considers all candidates for employment regardless of race, color, sex, age, gender identification, national origin, creed, disability, marital status, sexual orientation or political affiliation.